VENDOR INFORMATION

The JHC is currently seeking Vendors and Contractors.

If you would like to become a JHC Vendor or Contractor, please complete an Online Vendor Application Form or submit a Paper Vendor Application to the Central Office along with your W-9 form and Certificate of Liability Insurance.

If your trade requires a license, such as an electrician or plumber, please submit a current copy of your licensure permitting you to practice your trade in the State of Michigan.

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Online Vendor Registration Form

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Paper Vendor Registration Form

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Current Regulatory Documents for Download (Required for Each Bid/Proposal):

Note: Most RFP's published on this site will have required documentation attached.
Please refer to the RFP for required documentation.

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Instructions for Bidders:

HUD 5369

HUD 5369-A

HUD 5369-B

HUD 5369-C

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General Contract Conditions:

HUD 5370ez - Total Contract Value $2000-$149,999.99

HUD 5370ez - Total Contract Value $150,000 or greater

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Section 3 Compliance:

Section 3 Form 1 - Clause Acknowledgement

Section 3 Form 2 - Business Self Certification

Section 3 Form 3 - Contractor Compliance

Section 3 Form 4 - Resident Self Certification

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Additional Documents:

Vendor Profile

Bidder's Statement

W9 Form

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Wage Reporting and Enforcement:

Policy Manual (Act 166) - Prevailing Wage on State Projects Act

Department Of Labor - Instructions For Completing Payroll Form, WH-347

Payroll Form WH347

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Any questions regarding Vendors, Contractors, Bids, or Contracts?

Laurie Ingram 

L. Ingram@jacksonhousing-mi.org 

Current Requests for Proposals​:  

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JHC-2020-1-Independent Audit & Tax Services

Addendum #1 (4/30/20)

Addendum #2 (5/06/20)

Addendum #3 (5/21/20)-Posted 5/26/20

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JHC-2020-2-RAD Physical Needs Assessment & Energy Audit-Posted 6/29/20

Interested firms must register with the Housing Agency Marketplace to submit a proposal.  Please click here for vendor registration instructions.

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Addendum 1# (7/09/20)

Addendum 2# (7/22/20)

Addendum 3# (7/27/20)

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JHC-2020-3-Master Planner, Architect and Engineering Services 

SF254, SF330

Interested firms must register with the Housing Agency Marketplace to submit a proposal. Submission deadline is 4:00pm, August 19, 2020. Please click here for vendor registration instructions.

Addendum 1# (7/22/20)

Addendum 2# (7/22/20)

Addendum 3# (7/24/20)

Addendum 4# (7/27/20)

Addendum 5# (7/28/20)

Addendum 6# (8/05/20)

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JHC-2020-4-Legal Services

Interested firms must register with the Housing Agency Marketplace to submit a proposal.  Submission deadline is 4:00pm, August 5, 2020.Please click here for vendor registration instructions.

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JHC-2020-5 Carting and Rubbish Services

Interested firms must register with the Housing Agency Marketplace to submit a proposal.  Submission deadline is 2:00pm, November 24, 2020. Please click here for vendor registration instructions.

Addendum#1 December 1, 2020

Bid Opening JHC2020-05-December 16, 2020

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2019​

2019-22 – Snow Removal:<click here for RFP>

Jackson Housing Commission issues this Request for Proposals (RFP) from licensed, insured, and qualified contractors to perform snow and ice removal at the three main JHC properties: Chalet Terrace, Reed Manor, and Shahan-Blackstone.

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Site Location:
Jackson Housing Commission Reed Manor, Shahan Blackstone, and Chalet Terrace Properties, Jackson, MI 49201

Quote Due Date and Time:

Friday, 11/08/2019 at 4pm

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019-22 - Snow Removal - Amendment 01 - Changes to Scope of Work
Date: 10-28-2019
Purpose:​ Response to interested bidders providing recommendations for industry-standard snow removal protocols in our geographic region.

Amendment included on Page 3 of the RFP and available for download here:

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2019-23 – Security Services On-Site:<click here for RFP>
(Ver 2.0 as Re-Published 9/19/2019 for Bid Extension and Change of Details in Scope)

The Jackson Housing Commission (JHC) is requesting proposals from qualified security providers for uniformed, on-site security services to our Reed Manor location nightly as well as provide nightly vehicle patrol at our Chalet and Shahan Blackstone Properties.

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Site Location:
Jackson Housing Commission Reed Manor, Shahan Blackstone, and Chalet Terrace Properties, Jackson, MI 49201

Quote Due Date and Time:

Thursday, 10/17/2019 by 4pm

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2018-20 - Reed A Building Concrete Repairs:<click here for RFP>

JHC is seeking a qualified contractor to provide labor, materials, and equipment to accomplish the work for concrete repair/replacement of the walkway, decking and underlay of Building A at Reed Manor.

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Site Location:
Jackson Housing Commission Reed Manor, 301 Steward Ave #A, Jackson, MI 49201

Quote Due Date and Time:

Wednesday, 9/27/2019 by 4pm

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2019-23 - Security Services:

JHC is seeking uniformed, un-armed, Security Services to our Reed Manor location daily for 12 hour shifts, including periodic/nightly drive through and necessary patrol stops at our Shahan-Blackstone and Chalet Terrace Properties.

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Site Location:
Jackson Housing Commission Reed Manor, Shahan Blackstone, and Chalet Terrace Properties, Jackson, MI 49201

Quote Due Date and Time:

Wednesday, 9/18/2019 by 4pm

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<This RFP has closed to due to lack of RFP responses 09/19/2019>

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2019-21 - Laundry Services:<click here for RFP>

Jackson Housing Commission issues this Request for Proposals (RFP) from qualified Laundry Equipment Service Providers to provide card operated laundry machine equipment and maintenance services on site.

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Site Location:
Jackson Housing Commission Reed Manor and Chalet Terrace Properties, Jackson, MI 49201

Quote Due Date and Time:

Friday, 9/20/2019 by 4pm

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Previous Requests for Proposals​: 

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2019-18 - Shahan-Blackstone Roofing Replacement:

Jackson Housing Commission issues this Request for Proposals (RFP) from qualified contractors to provide labor, materials, and equipment to accomplish the work for Replacement of Roofs at our Shahan-Blackstone Properties 

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Site Location: 

Jackson Housing Commission Shahan-Blackstone Properties, Jackson, MI 49202
<Building/Address list included in RFP Scope of Work>

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Deadline for Bids: Friday, August 16, 2019 by 4pm

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<This contract has closed to Procurement 8-28-2019>

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2019-17 - Chalet Terrace Roofing Replacement:

Jackson Housing Commission issues this Request for Proposals (RFP) from qualified contractors to provide labor, materials, and equipment to accomplish the work for Replacement of Roofs at Chalet Terrace. 

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Site Location: 
Jackson Housing Commission Chalet Terrace, 1234 -1240 Laurel Lane, Jackson, MI 49203

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Deadline for Bids: Friday, August 16, 2019 by 4pm

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<This contract has closed to Procurement: 8-29-2019>

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2019-10 - Lawn Care Services:

Jackson Housing Commission issues this Request for Proposals (RFP) from qualified contractors to provide labor, materials, and equipment to accomplish the work for landscaping and lawn maintenance for three (3) Jackson Housing Commission Property and Community locations:

• Chalet Terrace (AMP 1) – Office Location 316 Barberry and Surrounding Property

• Reed Manor (AMP 2) – 301 Steward Ave and Surrounding Property

• Shahan Blackstone North (AMP 3) – 109 Shahan and Surrounding Property
   

Depending on the proposals received JHC intends to issue one contract for the contract period, May 13, 2019 through April 30, 2020 (12 months) with up to four, one-year extension options (total contract period up to five years)

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Deadline for Bids: Friday, May 10, 2019 for contract start May 13, 2019

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2019-20 – Amendment 01:

Date: 04-29-2019
2019-10 – Amendment 01 – Bid Deadline Extension
Due to a lack of bids and to encourage fair and open competition, this RFP is amended to extend the deadline for bids and provide one clarification on scope of services as documented below:
 

Changes made to the RFP:
 

A. Overview: (p3)
Extended deadline for Bids from April 26 to May 10 with a contract start date of May 13, 2019
 

B. Scope of Services: (p4)
# 4: Clarified that trash pick-up shall be performed during the mowing season only.

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<This contract has closed to Procurement and Service Underway: 5-13-2019>

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2019-02 – Audit Services

The Jackson Housing Commission (JHC) is requesting proposals from Certified Public Accountants for Independent Auditing Services (Audit)

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2019-02 – Amendment 01 – Withdrawal of RFP

At this time, it has been determined that it is in the best interests of Jackson Housing Commission to add an optional third year as stated to the current contract #2017-02 and withdrawal “RFP #2019-02 – Audit Services”, thus continuing our current audit services until FYE 3/31/2019

If you are interested in providing services in the future for JHC Financial Audits, please do not hesitate to register as a vendor on our site and send any documentation or correspondence to us regarding your services. We will keep the information on file until the next procurement contract cycle, 1st quarter of 2020 (last quarter of FYE 3/31/2019)

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<This contract has closed to Procurement and Service Underway: 3-18-2019>

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2018

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2018-17 – Concrete Foundation and Walkways for Gazebos:

The Jackson Housing Commission (JHC) is requesting quotes from qualified licensed contractors to pour concrete foundations, walkway extensions, and ADA compliant ramps to new JHC Designated Smoking Area gazebos.

Site Location(s):
Jackson Housing Commission Chalet Terrace – 316 Barberry, Jackson, MI – Two – 8’x8’ Gazebos
Jackson Housing Commission Reed Manor – 301 Steward Ave, Jackson, MI – One – 12’x24’ Gazebo
Jackson Housing Commission Shahan Blackstone – 109 Shahan, Jackson, MI - Two – 8’x8’ Gazebos

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<This contract has closed to Procurement and Service Underway: 10-1-2018>

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7/13/2018: 2018-12 - Insurance Restoration: 

The Jackson Housing Commission (JHC) is requesting quotes for Renovation of a Fire Damaged Apartment

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2018-12 Insurance Restoration – Amendment 01 – Bid Due Date: 08/07/2018 changed to 09/07/2018 due to lack of bids.

Due to zero bids submitted by the original submission due date of 08/7/2018 at 4pm, this RFP is amended to allow for additional bids to be made outside the due date and time. This due date and RFP language has been amended as such:

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Page 3 and 6 of RFP:

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<Old Language:>

Bid Due Date and Time:               
Tuesday, August 7, 2018 at 4 p.m. EST

RFP timeline:

RFP Publication: 7-13-2018

Proposals Due: 8-7-2018 4:00pm EST

Contract Award:  8-8-2018 by end of day

<New Language:>

Bid Due Date and Time:               
Friday, September 7, 2018 at 4 p.m. EST

RFP timeline:

RFP Publication: 7-13-2018

Proposals Due: 9-7-2018 4:00pm EST

Contract Award:  9-12-2018 by end of day

<This contract has closed to Procurement and Service Underway: 10-1-2018>

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5/01/2018: 2018-09 - Fee Accounting Services: 

JHC is seeking qualified licensed Certified Public Accounting (CPA) firms to perform quarterly professional Fee Accounting Services to begin in July 2018. It is JHC’s intent to enter into a Quarterly Contract with the successful Offeror for the provision of professional fee accounting services for a period of two (2) years. All services must be performed in accordance with generally accepted accounting principles and in compliance with applicable Federal, State, and local laws; the Code of Federal Regulations; and HUD requirements.

<This contract has closed to Procurement and Service Underway: 7-1-2018>

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6/04/2018: 2018-09 - Fee Accounting Services Amendment 01: 

Per JHC Procurement Policy, it is industry best practice to receive and review at least 3 bid submissions for a services contract competitive proposal. This contract 2018-09 – Fee Accounting Services only received one bid by the due date and time. Therefore, Submission Deadline is extended on Friday, June 15.

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Page 4 of RFP:

<Old Language:>

C. RFP TIMELINE & SELECTION CRITERIA

RFP timeline:
RFP Publication: 5-1-2018
Proposals Due: 5-21-2018 by 5:00pm EST
Contract Award:  5-25-2018
Work Start: 6-4-2018

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<New Language:>

C. RFP TIMELINE & SELECTION CRITERIA

RFP timeline:
RFP Publication: 5-1-2018
Proposals Due: 6-15-2018 by 5:00pm EST
Contract Award:  6-22-2018
Work Start: 7-1-2018
<This contract has closed to Procurement and Service Underway: 7-1-2018>

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5/01/2018: 2018-08 - Reed Manor Exterior Beautification: 

The Jackson Housing Commission invites the submittal of responses to this Request for Qualifications (RFQ) from qualified firm(s) interested in providing architectural and engineering services in connection with the evaluation of, design, and planning of, Exterior Remodel, Landscaping, and Beautification of Reed Manor.

<This contract has closed to Procurement and Service Underway: 7-1-2018>

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5/01/2018: 2018-07 - Reed Manor Water Pipe Replacement: 

The Jackson Housing Commission (JHC) is invites submittal of responses to this Request for Qualifications (RFQ) from qualified firm(s) interested in providing architectural and engineering services in connection with the evaluation of, design, and planning of, water pipe and/or waste stack replacement.

<This contract has closed to Procurement and Service Underway: 7-1-2018>

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3/14/2018: 2018-06 - Pest Control Services: The Jackson Housing Commission (JHC) is requesting proposals from Certified Pest Control Companies

<This contract has closed to Procurement and Service Underway: 5-1-2018>

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1/31/2018: 2018-04 - Reed Manor Roof Replacement: The Jackson Housing Commission (JHC) is requesting quotes for Replacement of Roofs at Reed Manor.

02/08/2018: 2018-04 – Amendment 01 – Building and Expectations Clarification: Amended PROJECT SPECIFICATIONS and General Expectations of Work to include Building G and E. Amended General Expectations of Work to include general specifications for sloped roofs B,C,D,E,F,G and distinguish expectations between flat roofs A and Maintenance garage from these sloped, shingled roofs. 

<This contract has closed to Procurement and Service Underway: 3-11-2018>

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1/31/2018: 2018-02 - Chalet Terrace Roof Replacement: The Jackson Housing Commission (JHC) is requesting quotes for Replacement of Roofs at Chalet Terrace.

02/08/2018: 2018-02 – Amendment 01 – Building and Expectations Clarification: Amended PROJECT SPECIFICATIONS and General Expectations of Work to include expectations for these sloped, shingled roofs.

<This contract has closed to Procurement and Service Underway: 3-11-2018>

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1/30/2018: 2018-03 - Chalet Terrace - Tub Surrounds for Seniors: The Jackson Housing Commission (JHC) is requesting bids/proposals for Renovation/Replacement of 26 Tub Surrounds in the Senior Units of Chalet Terrace.

<This contract has closed to Procurement and Service Underway: 3-11-2018>

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JHC 2017-15: Vending Machines: The Jackson Housing Commission (JHC) is requesting bids/proposals for vending machines.

2017-15 – Amendment 01 – Bid Submission Deadline Extension:
Due to a lack of bids, and in order to encourage open competition, the bid submission deadline has been extended one week (7 days). 

<This contract has closed to Procurement and Service Underway: 1-16-2018>
 

JHC 2017-19: Chalet Terrace Property Management Office Remodel: The Jackson Housing Commission (JHC) is requesting bids/proposals for an approx 500 sq ft, 3 room office area update/remodel.

<This project has closed to Procurement and Construction Underway>

JHC 2017-18: Reed Manor Property Management Office Remodel: The Jackson Housing Commission (JHC) is requesting bids/proposals for a 1250 sq ft, 3 room office area update/remodel.

<This project has closed to Procurement and Construction Underway>

JHC 2017-14: 120 Shahan Remodel:
The Jackson Housing Commission (JHC) is requesting bids/proposals for a 1500 sq ft, 4 Bedroom, 2 Bath, Kitchen, Living Room, and Pantry. Work to include demolition of entire unit and conversion into a computer/community room.

<This project has closed to Procurement and Construction Underway>

2017-14 - Amendment 01 - Not Insurance Restoration:
Correction of Error in "Notice to Contractors" section of 120 Shahan Remodel referring to insurance restoration. Original RFP has been amended with these changes.

2017-14 - Amendment 02 - Attached Floor Plan:

Attached floor plan from original blue prints. RFP has been amended with these changes.
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